first draft

Saud Khatib

Academic Writing

15/11/2015

Accounting Language

Every organization or company requires artifacts (written materials in this case) to communicate in an effective manner. These artifacts are different depending on what type of organization it is, and the content they chose to put up. The artifacts have to be relevant and comprehensive so that people can easily interpret the company’s agenda and mission. I chose to do some in-depth research on the accounting communication methods used by a firm that developed proprietary technology methods, and relationships that allow companies to distribute enhanced business data to these digital channels very easily and cost effective. This company with such a broad offering where they operate through human interaction and online have to make sure that their artifacts are on point.

To get some details on the artifacts that they use, I interviewed Ali Chamas who works at their employees at the finance accounting department. We mainly talked about their writing material, and how they chose to portray it throughout the channels they are using. As mentioned before, Local Market Launch provide small and medium size businesses the opportunity to maximize their presence in online searches. They would with the technology and writing expertise make a company perhaps appear on many search engines or directories such as Google, Yahoo, Bing, Apple Maps, Yelp etc.

Ali explained how most of his artifacts are being portrayed in emails and invoice. He mentioned how there are different types of emails; the first type of email is an internal email to an executive asking for his approval on billing terms for a customer. This type of communication is highly essential because it shows how a manager or executive haft to have a say before an invoice is issued. Next step would be to ask an executive for permission to wire money for a payment. This communication is necessary to avoid any misinterpretations or confusion regarding certain issues. As for the third, it is mostly aimed at customers. The usual daily basis issue is a customer being late on a payment. The e-mailing process has to happened in a professional way; The email was sent out in a serious tone yet in a respectful manner as not to upset the customer and maintain the business relationship. This is also a customary practice in accounting to send out reminder emails when payments are late.

     The invoices are split into two types. The first types are those that company sends out to its customers for payment covering the services it has provided them with. It is common practice in business to invoice a customer for a service you have provided him with. This type of invoice is usually sent to the customers management or accounts payable department if applicable. The invoice provides the customer with information on the services the company has performed, the billing rate for each service, and the total due for all the work performed. It also provides the customer with a payment due date and any important messages the company might want to add. As for the second type of invoice, it covers what the company is being billed by its vendor for a good or service it has received. This type of invoice is reviewed by some one in accounting to make sure that the items were received at the agreed upon price before a payment is made. Invoices are sort of considered to be an indirect professional contract.